EDI Resource Center
X12 EDI 860
What is an EDI 860 Purchase Order Change?
The EDI 860 transaction set serves as the electronic Purchase Order Change Request. This document gives detailed information about the original purchase order, along with changes to that purchase order.
How is EDI 860 Used?
The EDI 860 includes changes to purchase orders, which may consist of changing or adding items, quantity, prices, and dates or even rescheduling an order. This transaction set is used:
- By purchasers to ask for a change to a previously submitted EDI 850 purchase order
- By purchasers to confirm acceptance of changes to purchase orders made by the seller or by mutual compromise of two parties.
EDI 860 Benefits
Implementing the EDI Purchase Order Change comes with a lot of benefits for both the buyer and the seller.
The EDI 860 enables the supplier to invoice the retailer for the right amount, and makes sure that the retailer is not overcharged for items that weren't delivered. Some of the benefits include:
- The ability for purchases to modify an order quantity according to current inventories to allow future demand planning
- Improved final order accuracy
- Executing purchase order changes with more efficiency
- Achieving consensus between buyer & supplier on order information
- Providing an audit trail while updating both the buyer's and supplier's systems to create evidence of the change
Key Data Elements You'll Find in a Purchase Order Change:
- PO number
- PO date
- Type of order change (change or cancellation)
Additional Data Also Included in the Purchase Order Change:
- Quantity
- Specifications
- Price
- Additions & cancelations
- Vendor number
- Pertinent dates
- Location where products/services should be shipped
- Sender & recipient codes
- Item identifiers including buyer item number & vendor part number
- Product services identifiers: UPC/EAN/GTIN
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